Spartan Infotech Training Services: Spartan Certified Document Controller (SCDC)

Prelude
00:00 hrs - 00:15 hrs: Spartan Infotech Introduction
00:15 hrs - 00:45 hrs: Using Digital Document Management to Increase Efficiency
00:45 hrs - 01:00 hrs: A brief guide to the features and benefits of digital document management systems

Spartan Certified Document Controller Level 1 : Basic
Solving Business-Critical Problems with Digital Document Management: Duration: 6 hours
00:00 hrs - 00:15 hrs: Introduction
00:15 hrs - 03:00 hrs: Save Time, Increase Productivity, Increase Profitability and Efficiency
03:00 hrs - 04:00 hrs: Break
04:00 hrs - 07:00 hrs: Increase Communication and Collaboration, Enable Automation

Spartan Certified Document Controller Level 2 : Advanced
Operational Procedures and Practice: Duration: 21 hours
Day 1: Capture	00:00 hrs - 00:15 hrs: Session Introduction 00:15 hrs - 01:00 hrs: About Digital Document Management 01:00 hrs - 03:30 hrs: Usability, Capture, Indexing and Retrieval, Full-text indexing 03:30 hrs - 04:30 hrs: Break 04:30 hrs - 06:30 hrs: Template field searches, Folder/File Structure Searches, Annotations 06:30 hrs - 07:00 hrs: Questions
Day 2: Storage & Retrieval	00:00 hrs - 00:15 hrs: Session Introduction 00:15 hrs - 02:30 hrs: Storage & Archiving, Records Management, Distribution, Print/Fax & Email 02:30 hrs - 03:30 hrs: Break 03:30 hrs - 05:30 hrs: Intranet & Internet, Briefcases and Portable Volumes, Workflow 05:30 hrs - 06:00 hrs: Questions
Day 3: Integration	00:00 hrs - 00:15 hrs: Session Introduction 00:15 hrs - 02:30 hrs: Security, Integration, Back-End Integration, Front-End Integration 02:30 hrs - 03:30 hrs: Break 03:30 hrs - 05:30 hrs: Technical Considerations, System Compatibility, Networked Systems, Scalability 05:30 hrs - 06:00 hrs: Questions
Day 4: System Requirements	00:00 hrs - 00:15 hrs: Session Introduction 00:15 hrs - 02:30 hrs: Hardware Requirements, Software Requirements 02:30 hrs - 03:30 hrs: Break 03:30 hrs - 05:30 hrs: Licensing Requirements, Web Deployment, Scanning Requirements, Storage Options 05:30 hrs - 06:00 hrs: Questions

Spartan Certified Document Controller (SCDC) - Enabled Skill Set
Maintain and update all company policy, procedures, and process documents to ensure that company administrative needs are met. Groups documents into appropriate batches and prepares documents for scanning. Convert all documents from paper to electronic media and vice versa, to ensure that relevant documents are available in requested forms, when appropriate. Identify type and category of document for imaging and enters document into appropriate database. Index documents and enter metadata according to document properties. File and retrieve documents within a DMS system. Respond to requests for files by locating and retrieving them, sending or delivering it to the requester, and documenting the transaction. Maintain an inventory of all document movement from one person or department to another to ensure that all documents are tracked and accounted for effectively. Maintain log and prepare reports on document status.

Assessment Criteria
Objective, Written - 30% Assignment, Practical - 70%

Certification
Spartan Certified Document Controller (SCDC) upon completion of Assessment Criteria.

Definition
Name of the Awarding Institution, Code/Course, Level, Proficiency, Summary of Enabled Skills, Period (From-To) Signed by : Trainer, QA, Authorized Signatory.

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